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Volunteering

General Volunteering Requirements

  • New volunteers must purchase a badge for the full weekend, which will be refunded after the convention, contingent on completion of agreed upon hours.
  • New volunteers must attend one in-person meeting before the event.
  • Volunteers must maintain communication through either e-mail, messenger application, Discord, or in-person to stay up-to-date on convention details.
  • Volunteers must commit to eight hours of work during the convention, typically through four hour shifts. Please contact Meg (meg@tabletopoahu.com) if any accommodations are necessary.
  • Volunteers are encouraged to assist with set-up on Friday, November 6th from 8 AM – 5 PM*; as well as with break-down on Sunday, November 8, 2026, from 8 PM – 10 PM. Specific details will be released in communication with volunteers.
  • You must be 18 years or older to volunteer.
  • All volunteers must attend one staff meeting specific to the upcoming Tabletop Oahu event
  • We highly recommend that you attend the convention at least once before volunteering. We would like your first experience at the convention to inform your decision to volunteer for us, as it helps you better anticipate the pacing, level of independence, and critical thinking required by volunteer duties.
    • Please contact us if you need accomodations for badge deposits or cannot afford to attend your first convention.

* Setup times may change depending on the convention center. We will send an update if they do!

Benefits of Volunteering

  • Free or refundable badge for a weekend of fun at Hawaii’s premier tabletop gaming convention!
  • One-hour early access to the convention and to the gaming library, including the Play & Win Games.
  • Access to Staff Rest Area.
  • Contribution to the local community and to the tabletop gaming hobby.
  • Connect with other go-getters and foster lifelong friendships with other hobbyists.
  • Develop transferable skills that can be added to your resume and cover letters.
  • Volunteer exclusive giveaways.

Volunteers are called “Meeples” at the convention!

Pre-Con Meetings

Volunteers are required to attend one meeting minimum. Meetings will be held on the Tabletop Oahu Discord. The confirmation email you receive upon our receipt of your application will include an invitation link to the server.

  • Sunday, October 4, 2026 5:30pm – 6:30pm HST
  • Saturday, October 24, 2026 12pm – 1pm HST
Apply to Volunteer

General Volunteer Roles

Registration (REG)

  • Distribution of pre-purchased badges by cross-referencing I.D. and guest list.
  • Sale and distribution of unassigned badges at the door.
  • Handle simple calculations for cash sales.
  • Answer questions and provide direction to volunteers and attendees.
  • Ensure that room entrants have a badge to attend the convention.

Librarian (LIB)

  • Check games in and out of the library system using badge information.
  • Record the weight of games as part of the check-out and check-in process.
  • Instruct attendees to search for parts missing from underweight games.
  • Document any notable issues with the game for post-convention organization.
  • Maintain Play-and-Win Entries.
  • Make recommendations if comfortable.

Runner (RUN)

  • Ensure that library browsers have a badge to attend the convention.
  • Reorganize games according to shelf-designations.
  • Monitor library to discourage theft and improper rearranging of games.
  • Provide game recommendations and guidance to attendees as needed.
  • Redirect inappropriate borrowing of games by giving reminders of the rules.

Game Demonstrator (DEM)

  • Learn the rules for sponsor-donated games prior to the demonstration start time.
  • Provide a rules overview and a brief game-play demonstration at the assigned time.
  • Coordinate with a Lead or Director to ensure a photograph is taken of the demonstration.
  • Ensure that demonstration participants have a badge to attend the convention.

Tournament Proctor (T)

  • Learn and teach the rules for an overview so that all tournament entrants understand the rules.
  • Review publisher or sponsor guidelines for the tournament as these supersede general rulings & designate prizes.
  • Settle disputes as needed.
  • Monitor games to ensure fair play and discourage cheating.
  • Disqualify players who show hostile, disruptive, or otherwise unsportsmanlike behavior.
  • Coordinate with a Lead or Director to ensure photographs are taken of the tournament and of the winner(s).
  • Ensure that tournament participants have a badge to attend the convention.

RPG Room Guide (RG)

  • Answer questions and provide direction to volunteers and attendees.
  • Guide people to available seats in role playing games and other events in the room.
  • Ensure that event participants in the RPG Room have badges to attend the convention.
  • Coordinate with Lead or Director to ensure a photograph is taken of sponsored RPG sessions.
  • Assist with checking in attendees to games as needed by GMs.

Room Monitor (MON)

  • Ensure that event participants in the room have badges to attend the convention.
  • Answer questions and provide direction to volunteers and attendees.
  • Ensure that Tabletop Oahu property remains in the designated room.